Entering supplier invoices by hand — supplier, lines, quantities, prices — is one of the most repetitive tasks in a repair shop: several invoices arrive every week, as PDFs or on paper, and each one has to be transcribed before you can track real spend or stock in the parts it brings.
Without automatic reading, every supplier invoice gets opened by hand and its data copied line by line into the system; if each supplier uses a different format, the process starts from scratch every time. It's easy to get a quantity or a price wrong, and tagging each part with the right brand and category adds minutes to every invoice — minutes that add up across suppliers and weeks.
MyFixIO reads the supplier invoice for you: upload the PDF or take a photo, and AI detects the supplier, extracts every line with its quantity and price, and suggests a brand and category for each part. You review the extracted data, correct it if needed, and confirm — AI never saves anything without your approval. Availability depends on the country, matching your shop's invoicing coverage.
Detects the supplier automatically
Recognises the name, VAT number, address, and bank account of the supplier straight from the document.
Extracts every line of the invoice
Description, quantity, unit price, and amount for every product, ready to review.
Suggests a brand and category per line
Every part arrives already tagged, so your inventory stays organised with no extra work.
Matches your existing inventory
If the part already exists in your catalogue (by reference or barcode), it's recognised automatically instead of duplicated.
Works with a PDF or a photo
Upload the PDF file your supplier sends you, or take a photo of a paper invoice from your phone — AI reads both.
You confirm, AI never decides alone
Nothing is saved to your inventory or invoicing until you review and confirm.
Plans and pricing
Join the public beta and use MyFixIO free until 31 October 2026 (beta through August + September and October free). No credit card, no commitment.
Frequently asked questions
How does AI supplier invoice reading work?
Upload the PDF or a photo of the invoice and AI analyses the document: it detects the supplier, extracts every line with its quantity and price, and shows you the result to review before anything is saved.
What data does the AI detect on each invoice?
The supplier (name, VAT number, address, bank account), the invoice number and date, and every line with description, quantity, price, and, when possible, a suggested brand and category.
Is it available in my country?
AI supplier invoice reading follows the same availability as invoicing: it's active in a subset of the countries MyFixIO supports and will keep rolling out to the rest. Check the up-to-date detail in the invoicing documentation.
What happens if the AI gets something wrong?
Nothing is saved automatically: you always review the extracted data and can correct any field before confirming the invoice.
Does it work with paper invoices, not just PDFs?
Yes. You can take a photo of a paper invoice from your phone instead of uploading a PDF; AI reads both formats.
Is there an extra cost?
No, it's included in your organisation's invoicing module wherever it's available.